Case study | Teta
  • Client
    SaMASZ
  • Industry
    Industrial
  • Country
    Poland
  • Solution
    Teta HR + Teta ME

Overview

Business Situation

Rapid production growth and export expansion led to an increase in staffing and the complexity of the organizational structure.

The HR department was burdened with manual handling of payroll and personnel processes, which limited operational efficiency.

The lack of standardized procedures and employee self-service tools resulted in a high volume of inquiries to the HR department and extended response times.

Document workflow processes (requests, tax forms, pay slips, contracts) were partially handled on paper, generating additional costs and increasing the risk of errors.

Solution

SaMASZ – as a leader in the production of agricultural and municipal machinery – decided to implement a comprehensive human resources and employee communication management system. The implementation included the Teta HR modules for personnel and payroll management, as well as Teta ME as an employee self-service platform.

The project aimed to digitize and automate HR processes, while increasing transparency and efficiency in communication between HR and employees.

Milestones

  • Start a project and establishment of the implementation team.

  • Pre-implementation analysis and process mapping.

  • System configuration and parameterization.

  • Data migration from source systems.

  • Training for users and administrators.

  • System go-live.

Benefits

  • Reduction of HR and payroll process handling time.
  • Relieving the HR department by shifting certain tasks to employees and managers.
  • Transparent 24/7 access to HR data.
  • Reduction of errors.
  • Faster processing of requests and documents (thanks to workflow automation).
  • Improved compliance with labor regulations and digital documentation.
  • Increased employee satisfaction with HR services.

Implementation scope

  • Organizational structure management.

  • Personnel management.

  • Payroll.

  • Work time accounting.

  • Civil law contracts.

  • Employee e-files.

  • HR requests/submissions.

  • Data imports.

  • Payroll and deduction posting.

  • Employee Capital Plans (PPK).

Lessons Learned

The implementation of Teta HR and Teta ME systems at SaMASZ allowed us to gain a deeper understanding of the Client’s business processes, which expanded our expertise in delivering services tailored to dynamically changing project needs. During the project, we recognized the importance of agility and flexibility, enabling adaptation to the Client’s current requirements. – Łukasz Wręczycki, Project Manager, BPX

Implementing modern HR systems requires the involvement not only of the HR department but also of line managers, the IT department, and the employees themselves. To achieve tangible benefits, it was crucial to adopt an approach that covered everything from initial analysis and training sessions to individual support tailored to each unit, while maintaining the core principles within standardized processes. A thorough pre-implementation analysis and process workshops made it possible to identify real needs and appropriately adapt the system to the specifics of a manufacturing company.

SaMASZ

SaMASZ is a family-owned company with over 40 years of experience, a leader in the Polish market, and a prominent manufacturer of agricultural machinery in Europe. We offer more than 300 models, including mowers, tedders, rakes, flail mowers, boom arms, plows, and sweepers. 65% of our production is exported to 70 countries worldwide. Thanks to a strong research and development base and advanced production technology, SaMASZ consistently maintains its leading position in the industry, providing solutions tailored to the needs of modern agriculture and green space management.

Magdalena Siemieńczuk HR Director, SaMASZ

The implementation of the TETA HR and TETA ME systems is a strategic step towards modern management of our human resources. This solution has streamlined our HR processes, increased administrative efficiency, and improved internal communication. The system provides us with the tools necessary for fast and accurate management of employee data, translating into tangible support for our managers and staff, as well as increased engagement within SaMASZ.

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  • 19+ years of experience

    Since 2006 we have been helping our clients implement and develop systems and applications that streamline business processes. Owing to our know-how, our Partners are able to fully utilize the technologies of the future.

  • 1000+ completed projects

    We approach each project individually. We employ technologies that improve the enterprise functioning and management. The joint implementation of each projects brings our clients closer to perfection in managing a modern organization.

  • 450+ employees

    We have an appropriate team of experiences and qualified experts in many fields. Consultants, analysts, programmers and PMs. We have been successfully implementing even the most complex projects that streamline the development of organizations around the world.

  • 50+ countries where we have carried out deployments

    Based on our unique skills, we implement innovative projects around the world. We conquer new markets and constantly enter new areas. A comprehensive approach allows us to ensure the development of companies from numerous industries and sectors.

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